Home 9 The Graduated Approach 9 EHC needs assessments 9 Request for an EHC Needs Assessment

Request for an EHC Needs Assessment

This guide has been created to help you complete the Education, Health and Care Plan needs assessment request for Bromley Council.

It explains each section of the form in simple, step-by-step language, with examples and practical tips to support you through the process.

It is designed to make the process clearer and more manageable. If you have any questions or need guidance, please contact us.

Access the form

Online form

Complete the online form →

Important

Before starting, we recommend reading the form and collating all of the relevant information that you have.

It is not possible to save the form part-way through, so you must be prepared to complete it in one sitting.

You will be able to add more information and upload documents after the Council has received your request.

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Information sharing and data protection statement

This page explains how your information will be used and shared.

The information you give will help decide if your child needs an Education, Health and Care (EHC) needs assessment.

It may be shared with professionals (like teachers, health workers, or social care) to help with this process.

Sometimes, information can be shared without your permission — for example:

→ If a child or adult is at risk of harm.

→ To help stop or investigate a serious crime.

What you need to do

If there is anyone you do not want your information shared with, write their name and the reason in the box provided.

Tick the box at the bottom to agree that your information can be shared when needed to support the EHC assessment.

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Part

1

This part asks who is making the request and whether it’s the first time.

What you need to do

Select who you are from the list:

  • I am the parent/carer – if you are the child’s parent or legal guardian.
  • I am the young person – if the young person is aged 16 or over and making the request themselves.
  • I represent an education setting – if you work at a school, college, or nursery.
  • I am an education professional – if you work in education but not directly for a school (e.g. educational psychologist).
  • I am a health professional – if you work in health services (e.g. GP, paediatrician).
  • I am a social care professional – if you work in social services.
  • Other – if none of the above apply.

Answer the question

Is this the first time you’re asking for an EHCP assessment for this child or young person?

  • Select Yes if this is your first request.
  • Select No if you’ve asked before.
  • Select Not known if you’re not sure.

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Part

2

This part collects basic information about the child or young person who may need an EHCP.

What you need to do

Fill in the following details:
Name
Include first name, last name, middle names (if any), and preferred name.
UPN / ULN / Internal reference
These are school or learner numbers. If you don’t know them, leave blank.
Date of birth
Use the calendar icon to select the correct date.
Age
This will be filled in automatically.
Year group
Select the child’s current school year.
Gender
Choose from the dropdown list.
NHS number
Add if known.
Legal status
Select from the dropdown (e.g. child in care, adopted).
Ethnicity
Choose the child’s ethnic background.
Preferred spoken and written language
Select the languages the child is most comfortable with.
Contact details

Include:

→ Main phone number
→ Email address
→ Home address (use the postcode search if needed)

Preferred method of contact
Choose whether you’d like to be contacted by email or post.

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Further help and support

You may also find the following websites useful:

Bromley Council – School attendance →

Bromley Council – Emotionally Based School Avoidance (EBSA) →